HR letter templates
Probation complete confirmation letter template
This document is used where the Company wishes to confirm that an employee has passed their probationary period.
Probation extension confirmation letter template
This document is used where the Company wishes to extend the probationary period of an employee.
Recognition award congratulatory letter template
Redundancy consultation first meeting invitation letter template
Individuals provisionally selected should be consulted before any final decision is made.
Prior to any consultation meeting you should send all employees who have been provisionally selected for redundancy a letter inviting them to a meeting. This letter also details the background and rationale for the proposal(s), the summary of proposal(s), the potential implications for the employee and the method of selection.
Reference completion confirmation letter template
Return this simple letter with a completed reference request from an ex-employee's new employer.
Reference received acknowledgement letter template
This document is used where the Company wishes to acknowledge receipt of a reference given by another Company or individual, concerning a new joiner.
Reference request letter template
This letter is to be used when writing to a referee nominated by a job applicant. The letter asks the referee to confirm the applicant's dates of employment and suitability for the role.
Rejection after interview letter template
Use this letter to inform candidates after interviews that they didn't pass to the next round, with free text to describe the reason(s) for that decision.
The template incudes some suggestions for rejection wording.
Rejection before interview letter template
Use this letter to inform candidates that they have not been selected for interview, with text to describe the reason(s) for that decision.
Reminder of confidentiality agreement letter template
This letter is used to remind a former employee where it is believed that they may be sharing confidential information obtained from you.
Resignation letter template
This letter is used by an employee as a formal method of submitting notice that they intend to resign from their employment.
Response to reference request letter template
This is a standard letter to return to an employer who has requested a reference for an ex-employee.
Use this is your policy is to issue standard simple references.
Salary increase notification letter template
Use this letter to confirm that their salary has increased, and remind them of their obligations to not share the information with other employees.
Second PIP meeting notification letter template
Use this template to arrange the second formal performance improvement plan (PIP) meeting after the first meeting has not led to any progress.
Organisations must adapt to changes to ensure that the threat of COVID is reduced
Ensuring that you manage a redundancy process fairly and effectively is vital to good communication, and avoiding claims from employees
Settlement agreement documents
Settlement agreements are legally binding contracts which can be used to end an employment relationship on agreed terms
Performance Improvement Plan documents
A performance improvement plan (PIP) is a tool to give an employee with performance issues the opportunity to succeed