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HR letter templates

Here you will find all of my HR letter templates in one place.
Recruitment documents Probation documents

Probation complete confirmation letter template

This document is used where the Company wishes to confirm that an employee has passed their probationary period.


£4.00
Recruitment documents Probation documents

Probation extension confirmation letter template

This document is used where the Company wishes to extend the probationary period of an employee.


£4.00
Termination documents Redundancy documents

Redundancy consultation first meeting invitation letter template

Individuals provisionally selected should be consulted before any final decision is made.

Prior to any consultation meeting you should send all employees who have been provisionally selected for redundancy a letter inviting them to a meeting. This letter also details the background and rationale for the proposal(s), the summary of proposal(s), the potential implications for the employee and the method of selection.


£4.00
Termination documents Referencing documents

Reference completion confirmation letter template

Return this simple letter with a completed reference request from an ex-employee's new employer.


£2.00
Recruitment documents Employee referencing documents

Reference received acknowledgement letter template

This document is used where the Company wishes to acknowledge receipt of a reference given by another Company or individual, concerning a new joiner.

FREE Reference received acknowledgement letter template
Recruitment documents Employee referencing documents

Reference request letter template

This letter is to be used when writing to a referee nominated by a job applicant. The letter asks the referee to confirm the applicant's dates of employment and suitability for the role.


£4.00
Recruitment documents Job interviewing documents

Rejection after interview letter template

Use this letter to inform candidates after interviews that they didn't pass to the next round, with free text to describe the reason(s) for that decision.

The template incudes some suggestions for rejection wording.


£4.00
Recruitment documents Job interviewing documents

Rejection before interview letter template

Use this letter to inform candidates that they have not been selected for interview, with text to describe the reason(s) for that decision.


£4.00
Termination documents Confidentiality documents

Reminder of confidentiality agreement letter template

 This letter is used to remind a former employee where it is believed that they may be sharing confidential information obtained from you.


£4.00
Termination documents Resignation documents

Resignation letter template

 This letter is used by an employee as a formal method of submitting notice that they intend to resign from their employment.


£4.00
Termination documents Referencing documents

Response to reference request letter template

This is a standard letter to return to an employer who has requested a reference for an ex-employee.

Use this is your policy is to issue standard simple references.


£4.00
Management documents Pay and Benefits documents

Salary increase notification letter template

Use this letter to confirm that their salary has increased, and remind them of their obligations to not share the information with other employees.


£1.95
Management documents Performance Improvement Plan documents

Second PIP meeting notification letter template

Use this template to arrange the second formal performance improvement plan (PIP) meeting after the first  meeting has not led to any progress.


£4.00

COVID-19 documents

Organisations must adapt to changes to ensure that the threat of COVID is reduced

Redundancy documents

Ensuring that you manage a redundancy process fairly and effectively is vital to good communication, and avoiding claims from employees

Settlement agreement documents

Settlement agreements are legally binding contracts which can be used to end an employment relationship on agreed terms

Performance Improvement Plan documents

A performance improvement plan (PIP) is a tool to give an employee with performance issues the opportunity to succeed