Employment letter templates

Rejection before interview - other candidate qualifications more closely matched

Use this letter to inform candidates that they have not been selected for interview, specifically due to other candidates being a closer match.

Rejection before interview - reason not specified

Use this letter to inform candidates that they have not been selected for interview, with free text to describe the reason(s) for that decision.

Resignation acceptance confirmation

Resignation notification from employee

Retirement thank you and gift letter

Settlement Agreement proposal letter

This is a standard letter which can be used where there has been previous or there is ongoing disciplinary or performance management actions and the Company would like to enter discussions with the employee about ending their employment relationship.

This introduces a Settlement Agreement (previously known as a Compromise Agreement).

Suspension confirmation letter

This letter is used to confirm an employees suspension while a disciplinary investigation takes place.

Sympathy letter - accident

Sympathy letter - accident - employee in hospital

Sympathy letter - employee in hospital

Sympathy letter - illness

Termination of employment - during probation

Termination of employment - less than 2 years service

Termination of employment - long term sickness

This action should only be taken once all other options have been explored, medical information has been sought (via Occupational Health and/or the employees GP), and medical assessments support this outcome

TUPE Consultation letter - to employee representative

Tis letter should be sent to elected employee representatives or representatives of a recognised trade union to explain their role and duties when a transfer takes place under the Transfer of Undertakings (Protection of Employment) Regulations 2006.

TUPE Information consent - to employee

On a TUPE transfer, the transferor is obliged to notify to the transferee in writing the “employee liability information” of any employee who is assigned to the undertaking that is the subject of the transfer. Our letter enables the transferee to formally request this information in advance from the transferor.

Unauthorised absence first letter

Unauthorised absence second letter

Unauthorised absence third letter

Verbal warning confirmation - excessive absenteeism

Used to inform an employee of the first stage of the disciplinary process due to them being absent on a high number of occasions.